At Erwin, McCane & Daly, we understand how challenging it can be to recover from a workplace injury while managing the process of filing a workers’ compensation claim. One of the most important parts of a successful claim is having the proper documentation in place. From the moment an incident occurs to the final resolution of your case, the records you gather can significantly affect the outcome.
Reporting the Injury
The first step in any workers’ compensation claim is reporting the injury to your employer. This should be done as soon as possible and in writing. Your report should include the date, time and location of the incident, a description of how it happened, and the names of any witnesses. Delayed or incomplete reporting may create complications or raise questions about the legitimacy of your claim.
Medical Records
Accurate and thorough medical documentation is the cornerstone of a workers’ compensation case. This includes emergency room records, follow-up visits, diagnostic test results, physical therapy notes, and any recommendations from health care providers. These records should clearly connect the injury to your work duties and outline the treatments received, along with any work restrictions that have been advised.
Communication with Your Employer
All correspondence with your employer regarding the injury should be preserved. This includes written communication acknowledging your report, notes on accommodations or return-to-work discussions and any changes to your job status. These records can serve as evidence of your cooperation and your employer’s response throughout the process.
Wage and Employment History
To determine your benefits accurately, wage documentation is essential. Keep copies of recent pay stubs, tax documents such as W-2s, and job descriptions that detail your role and responsibilities. These records help demonstrate your earning history and support your claim for lost wages due to time off or reduced hours.
Witness Statements
If co-workers or others witnessed your injury, their written statements can support your version of events. These statements should describe what they observed and be signed and dated. Consistent witness accounts can help strengthen your claim, especially if the facts are later disputed.
Claim Forms and Legal Documents
Throughout your case, you will receive and submit various forms and notices. It’s important to retain copies of all official claim filings, correspondence with the insurance company, notices of approval or denial and any documents related to hearings or appeals. Organized documentation ensures you stay informed and meet all deadlines.
Personal Notes and Daily Journal
Keeping a personal journal of your recovery can be useful, particularly when your injury has long-term effects. Record your symptoms, treatment progress, and any difficulties performing daily tasks or work duties. These notes can provide additional context and support when combined with official records and testimony.
Taking Control of the Process
Being thorough and organized with your documentation gives your claim the foundation it needs to proceed smoothly. At Erwin, McCane & Daly, we work with clients every day to ensure their workers’ compensation claims are backed by strong, reliable records. Don’t hesitate to contact our experienced legal team for guidance and support. The more complete your documentation, the clearer your path to a fair and timely resolution.